EMPLOYMENT OPPORTUNITY

Director of Finance and Operations

 

About DuPage Federation

DuPage Federation on Human Services Reform is a collaboration of government and key community organizations that identify ways a local community can address its human services needs using its own resources and resourcefulness.

 

Work Environment/Schedule

This is a full-time exempt position based in Lombard, Illinois. While DuPage Federation offers a hybrid work environment, the Director of Finance & Operations is expected to work on-site as needed to support financial operations, organizational leadership, Board and committee meetings, audits, and other business needs.

 

Wages and Benefits

Expected hiring range: $85,000-$100,000, with flexibility for exceptional qualifications and experience.

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Benefits include:

• Medical, dental, vision, life, and long-term disability insurance

• Retirement plan with employer contribution

• Generous paid time off and paid holidays

• Professional development opportunities

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Position Summary

The Director of Finance & Operations is a key member of the Executive Leadership Team responsible for ensuring the financial strength, operational excellence, and administrative infrastructure of DuPage Federation. Reporting directly to the Executive Director, this position provides strategic leadership and oversight of the organization's financial management, budgeting, accounting, human resources administration, compliance, facilities, and business operations.

 

The Director serves as a trusted advisor to the Executive Director, ensuring sound fiscal stewardship, regulatory compliance, effective internal controls and efficient organizational systems that support the Federation's mission and long-term sustainability.

 

This position is both strategic and highly hands-on, requiring the incumbent to perform day-to-day financial and operational responsibilities while providing leadership in finance, operations, and organizational administration. 

 

Essential Responsibilities

Financial Leadership

• Manage the organization's day-to-day accounting operations, including accounts payable, accounts receivable, payroll processing, the monthly financial close, banking relationships, and related accounting functions, while ensuring accuracy, timeliness, and appropriate internal controls. 

• Lead the development, implementation, and monitoring of the Federation's annual operating budget in collaboration with the Executive Director.

• Prepare accurate monthly, quarterly, and annual financial statements and analyses for the Executive Director, Finance Committee, and Board of Directors.

• Monitor organizational cash flow, financial performance, and budget-to-actual results while identifying trends, risks, and opportunities.

• Coordinate the annual independent audit and preparation of all required financial schedules.

• Prepare financial reports and reimbursement requests for grants and restricted funding sources.

• Ensure accurate allocation of expenses across grants, programs, and funding sources.

• Develop, maintain, and strengthen financial policies, procedures, and internal controls.

• Monitor investments, reserve funds, and cash management strategies in partnership with organizational leadership to support long-term financial stability.

 

Operations & Administration

• Provide leadership for the Federation's administrative and operational infrastructure.

• Oversee vendor relationships including accounting, payroll, insurance, technology, facilities, banking, and other contracted professional service providers.

• Manage office facilities, leases, equipment, and operational contracts.

• Evaluate and improve organizational systems, workflows, business processes and operational procedures to increase organizational effectiveness.

• Oversee purchasing processes and vendor procurement in accordance with organizational policies.

• Coordinate organizational technology initiatives and implementation of business systems in partnership with external vendors. 

• Ensure business continuity through effective operational planning and documentation.

 

Human Resources Administration

• Administer employee benefits, retirement plans, workers' compensation, unemployment insurance, and leave programs.

• Oversee payroll administration and ensure compliance with applicable employment laws and regulations.

• Coordinate employee onboarding and offboarding processes.

• Maintain confidential personnel records and HR documentation.

• Support recruitment activities including employment documentation, background screenings, and new hire processing.

• Maintain and update the Employee Handbook and HR policies.

• Coordinate the annual performance evaluation process and support managers with implementation.

• Ensure compliance with employment laws, required postings, and personnel documentation.

 

Compliance & Risk Management

• Ensure compliance with all applicable federal, state, and local regulations affecting nonprofit organizations.

• Coordinate preparation and filing of required governmental reports and organizational compliance documentation.

• Oversee grant compliance, reporting deadlines, and supporting documentation.

• Manage organizational insurance programs and annual renewals.

• Oversee contract administration and records retention practices.

• Develop, maintain and continuously improve policies, procedures, and internal controls that strengthen organizational governance, compliance, risk management, business continuity. 

 

Organizational Leadership

As a member of the Executive Leadership Team, the Director of Finance & Operations will:

• Partner with the Executive Director to achieve the Federation's strategic goals and organizational priorities.

• Identify opportunities to improve organizational effectiveness, efficiency, and sustainability.

• Provide thoughtful financial and operational analysis to support executive decision-making.

• Foster a culture of accountability, collaboration, innovation, and continuous improvement.

• Build positive relationships with staff, Board members, external partners, vendors, auditors, and funding agencies.

• Support organizational planning, change management, and capacity-building initiatives.

 

Board & Committee Support

• Serve as staff liaison to the Finance Committee and other assigned committees.

• Prepare financial reports, dashboards, analyses, and supporting materials for Board meetings.

• Present financial and operational information to leadership and Board committees as requested.

• Assist with development and monitoring of organizational policies and strategic initiatives.

 

Qualifications

Required

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or a related field.

• Minimum of five to seven years of progressively responsible experience in nonprofit finance, accounting, operations, or administration.

• Demonstrated experience managing organizational budgets and financial reporting.

• Knowledge of nonprofit accounting principles, grant management, payroll, and regulatory compliance.

• Experience administering employee benefits and HR processes.

• Strong analytical, organizational, and project management skills.

• Excellent written, verbal, and interpersonal communication skills.

• Demonstrated ability to exercise sound judgment and maintain confidentiality.

• Advanced proficiency with Excel and accounting or financial management software.

 

Preferred

• Experience with nonprofit accounting software and donor databases.

• Experience supporting nonprofit Boards of Directors and Finance Committees.

• Experience with government grants and restricted funding.

• Experience leading organizational process improvement initiatives.

 

How to Apply

To apply, please submit:

 

• A cover letter describing your interest in the position and how your experience aligns with the role.

• A current resume.

 

Please email application materials to apply@dupagefederation.org with the subject line Director of Finance & Operations Application.

 

Applications will be reviewed as they are received. The position will remain open until filled.

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